Scheduling a RC Meeting ( Desktop ) Make sure you are signed into the desktop application. Click Schedule. Enter a topic for your meeting. Under When, fill in the details for Start, Duration, and Time Zone. To schedule a meeting that does not expire, check the box for Recurring meeting. Under Video (when joining a meeting) select the radio button next to On or Off next to Host and Participants to set whether you’d like video to start immediately for the yourself and the participants. Under Audio Options, select the button next to Telephone Only, VoIP Only, or Both as preferred. Under Meeting Options, check the box next to Require meeting password and enter a password if you’d like to add this option. In Advanced Options, check the box next to Enable join before host if you’d like your participants to be able to join the meeting before you join. Select Use Personal Meeting ID to use your Personal Meeting ID for this meeting, If configured for your account, the Schedule for Me* feature, in advanced Meeting options, simplifies the process of scheduling meetings for other users who have granted permission to you (in their online account) to host their meetings. For example, an executive assistant may manage the calendar of an executive. Under Schedule for, you can select another host’s name, and schedule a meeting of behalf of that user. Under Calendar, select the button next to iCal, Outlook or Google Calendar to create an invitation in the respective application. You can also select the button next to Other Calendar to create a text only version of the invitation to copy/paste into any text field.